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Registrar

Welcome to the Registrar’s Office
The Registrar’s Office provides an important link between academic policies of DeKalb Tech and our academic departments and students.  Our Office is responsible for issuing transcripts and enrollment verifications; evaluating transcripts; conducting registration; awarding and posting degrees; and reviewing petitions for in-state residency.  It is also the responsibility of the Registrar’s Office to maintain accurate and secure records of all students.

For the protection of student’s rights to privacy, the Registrar’s Office ensures the College’s compliance with the Family Educational Rights and Privacy Act (FERPA).  For more information about students’ privacy rights, please click here. FERPA

Our Mission
The Registrar’s Office is committed to serving students, faculty, staff and prospective students by providing quality service that promotes enrollment, retention and completion, while maintaining accurate academic records for the College.

Registration Information

Registration Instructions

Graduation Information

Withdrawal

Petition for Georgia Residence

Transcript Requests

The Registrar's Office charges a processing fee of $5.00 for each official transcript requested in writing by a student. See the Transcript Requests page for more information. Unofficial transcripts are available on the Web. For instructions on obtaining an unofficial transcript, go to View & Print Grades.

Enrollment Verification

The National Student Clearinghouse is our authorized agent for providing degree and enrollment verifications.  If you are an employer, recruiter or background screening firm requesting this information, please contact the National Student Clearinghouse at www.studentclearinghouse.org (or directly at www.degreeverify.com).
                National Student Clearinghouse
                2300 Dulles Station Boulevard, Suite 300
                Herndon, VA 20171
                Phone: (703) 742-4200
                Fax: (703) 742-4239

               

For Student Use Only: Introducing Student Self-Service – you can now print enrollment verification certifications and your enrollment history securely from Banner Web.  This service is available 24/7.
National Student Clearinghouse

Enrollment Verifications for current quarter enrollment will be available on or after the following dates:

Summer Quarter, 2010 – July 28, 2010
Fall Quarter, 2010 – October 20, 2010
Winter Quarter, 2011 – January 26, 2011
Spring Quarter, 2011 – April 27, 2011

If an Enrollment Verification is needed prior to the above deadlines, you may complete an Enrollment Verification Form and submit your request as an attachment via email to the appropriate email address on the bottom of the Form.
Enrollment Verification Form*

Enrollment Status

A degree, diploma, or certificate student who is registered for at least 12.0 quarter credit hours is considered to be a full-time student. Enrolling for fewer hours for a particular quarter may affect eligibility for financial aid or veterans’ benefits and enrollment certification. CEU credit hours are not included in the student load calculation.

12.0 or more credit hours = full-time enrollment status
11.0 to 6.0 credit hours = half-time enrollment status
Less than 6.0 credit hours = less than half-time enrollment status

Please contact the Office of the Registrar for additional information, 404-297-9522, ext. 1205, Clarkston Campus and ext. 3108, Covington Campus.

Request to Audit

A student desiring to "Audit" must secure the proper Request to Audit Form from the Registrar's Office (Room A-172, Clarkston Campus or A-105 Covington-Newton Campus) prior to the mid-point of any quarter. The Request to Audit Form must be completed and returned to the Registrar's Office by the mid-point of any quarter. An Audit Symbol is given with the permission of the Instructor and the Registrar. It is not permissible to change from Audit to Credit. See the Right Start guide for the current quarter for the Request to Audit deadline.

Transcript Re-Evaluation Request

A student requesting a re-evaluation of a previous institution(s) course(s) for possible transfer credits may complete and submit a Transcript Re-Evaluation Form below. Ssave a copy of completed form for your records, then attach the form and additional documents as needed and send them to the appropriate email address at the bottom of the form.
If you prefer you may make your request in person at the Registrar’s Office (Room A-011, Clarkston Campus and A-105, Covington Campus).
Transcript Re-Evaluation Form - Word   PDF*

Request for Duplicate Copy of Credential

(Degree, Diploma, or Certificate)
If you need a duplicate copy of a prior award, please utilize the form below.
Request for Duplicate Copy of Credential*

* Requires Adobe Acrobat Reader